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Alec Release-12 upgrade goes live Feb. 8

by Medical Staff Office on January 28, 2014

On February 8, a complete upgrade of the ALEC system will take place. We have been working with our IT department to ensure that this will be a smooth transition in both the acute care setting and ambulatory clinics. All current order sets, documentation customization and any other templates that you have used will not be effected by this upgrade. The downtime expected during the actual upgrade will be quite limited compared to prior upgrades as the IT department is using a new methodology for the software enhancement.

We have devised a series of videos that will serve as the basis for our education regarding any changes in the system. The video’s will be arranged so that topics will be divided into ambulatory and acute care. This should help limit some redundancy and save time. CME’s will be awarded after each video. The videos are mandatory based on a physician’s use of Alec, ambulatory vs. hospital based.

Find the instructions for logging on to HealthStream to complete the training here. You should have received an email from Dave Mooradian, MD, that includes your user ID and password. For further assistance, contact the IS Help Desk at 443-481-5202.

Along with the videos, we will have super users available during the weekend of the upgrade as well as the following week to help with any issues that may arise. They will be strategically placed throughout the hospital for one on one help. This would include the PACU, Clatanoff building, and the Medical Staff Lounge area. Similar support using super users will be available in our outpatient clinics.
The major changes seen in the acute care physician environment will include the following:

  1. Change in Navigators: removal of Admit to ED, Rounding with a switch to Admission, Transfer, Consult and Discharge Navigators
  2. Problem Oriented Charting
  3. Notes Routing
  4. Orders Navigator will change to Mange Order Activity
  5. MAR – providers will be able to view MAR
  6. Evolution of Sign and Hold orders – enables surgeons to clarify when orders should be released.

Changes in the ambulatory environment will include:

  1. Widescreen view
  2. Problem Oriented charting
  3. Metric Dashboards
  4. Meaningful Use objectives
  5. Care Everywhere